Email Migration Done Right
Reasons To Migrate Your Mail Service
Saving Dollars Makes $$Cents$
The cloud provider is responsible for maintaining the email server hardware and software as part of the offering. Email migration saves you the capital investment of buying equipment and hiring technical staff. Migration also eliminates hardware and software maintenance concerns.
After email migration the mail management interfaces functions become simple and intuitive. Office administrators can be trained to manage mail:
Create, suspend or delete mailboxes
Reset passwords
When required an IT consultant can be hired for advanced mail configurations.
Only Pay for What You Use
Post email migration you can add and remove licenses on the fly. You can also license services on a per employee basis. It makes controlling your monthly expenses extremely granular. Testing a service for compatibility with your business goals is simplified. After email migration if a service does not work cancel it and stop paying for it.
If your business expands add new employee licenses. If business contracts easily delete the licenses and stop paying for them.
More Business Tools
Large cloud email vendors such as ZOHO, GOOGLE and Microsoft provide a variety of collaboration tools that go well beyond mail. On demand services such as:
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Office productivity suites
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Instant messaging
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File sharing and storage
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Video conferencing
Post email migration you have access to many cloud business tools.
Improved Security
Security and compliance standards are baked into the major cloud mail services. An example of this is HIPAA requirements for encrypted mail. This feature is available on ZOHO, Google and Microsoft mail platforms.
After email migration we highly recommend securing your new mail domain. This should be done using a two pronged approach:
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Using the best security practice recommended by your provider.
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Using additional layer provided by a 3rd party mail security tool.
Less Downtime
Cloud mail is hosted on data center infrastructure. The redundancy and resiliency engineered into data centers cannot be replicated on premises. As a result the average downtime after email migration to a major cloud mail service is 8 - 9 hours a year. The average downtime for an on premise server is 30 hours a year.